Secretary - High School

Purpose Statement

The job of Secretary - High School is done for the purpose/s of providing a wide variety of secretarial support to assigned administrator; establishing and maintaining records; compiling and distributing a wide variety of materials and reports; and coordinating various activities.

Essential Functions

• Assists in orientating new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
• Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements and/or requests.
• Composes documents for the purpose of documenting events, providing and/or requesting information.
• Coordinates and/or schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Greets all incoming person(s) for the purpose of responding to their inquiries, directing their requests to appropriate personnel and locations and/or enforcing districts secure entry procedures.
• Maintains a variety of documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintains the school's websites for the purpose of providing up-to-date information to staff and public.
• Maintains inventories (e.g. supplies, materials, equipment, etc.) for the purpose of availability of item(s).
• Maintains office equipment, tools, and work areas for the purpose of ensuring a safe working environment and the availability of needed items.
• Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
• Monitors placement of substitutes for the purpose of ensuring adequate temporary staff.
• Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
• Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials for the purpose of disseminating information to appropriate parties for action.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; preparing and maintaining accurate records;  performing standard bookkeeping; and planning and managing projects.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and practices; and accounting/bookkeeping principles.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; communicating with diverse groups; meeting deadlines and schedules; being flexible; working with frequent interruptions; working with detailed information/data; working as part of a team; adhere to to district policies, regular attendance except when allowed leave.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing.  This job is performed in a generally clean and healthy environment.

Experience      Job related experience is required.

Education        High school diploma or equivalent.

Equivalency   

FLSA Status                                                    Approval Date                        Salary Range

Non Exempt                                                                                                         10